Advantages & Disadvantages of Microsoft PowerPoint. (Lession-6)

Advantages & Disadvantages of Microsoft PowerPoint.

The Microsoft PowerPoint software is included in the Microsoft Office suite, which also includes Word, Excel, and a number of other office productivity tools. It is packaged along with these other programs.

-Advantages of Microsoft PowerPoint

1. It is Practically Everywhere

The PowerPoint presentation that you have created may be accessed whenever you want if you save it on a USB flash drive or in any cloud storage application. Due to the fact that it is likewise used in regular professional settings, your user license gives you the ability to view your presentation from any area.

2. You can create your designs or use pre-existing ones

PowerPoint provides you with full control over the visual components of the presentations you create. It is possible for you to include your own personal style into your presentation. Because the parts that are offered by this program are easy to modify and experiment with, you have the ability to construct the perfect presentation for yourself.

Additionally, the program contains themes that may be used to create presentations that are visually pleasing and for persons who are looking for a design that is both quick and beautiful. In addition to this, PowerPoint will provide you with design recommendations for your presentations, using the photos and other components that you choose.

If you modify the Master Slide for different slides, you will have the ability to change the fonts, visuals (logos), and other preferences for the slides. It is the master slide that is located at the top of the thumbnail pane that is located on the left side of the window.

3. It is a cooperative approach

It has become more usual to work from home. Even if members of a team may be located in different parts of the world, there is a significant need for technologies that make it possible for them to collaborate. PowerPoint has evolved to accommodate this condition and now enables you to work on the same presentation without having to share it with other people. This adaptation was made possible by its online cloud storage.

4. Export in several file types

Your materials can be exported from PowerPoint in formats other than. pptx. As we previously discussed, this software allows you to produce all different materials, and for each of them, it provides options for preserving your work. There is a special option to save gifs as animated gifs, and presentations can also be saved as.pdf files, which will minimize their size. Videos can also be exported as mp4 files. Of course, users can save slides as.png or.jpg files as well.

 5. Incredibly effective gadget

After becoming comfortable with the application, you will have access to a wide variety of choices that will allow you to master PowerPoint. To make matters even better, we are able to provide you with 84 shortcuts that will change the way you use it and facilitate time savings.

-Disadvantages of Microsoft PowerPoint

1. High Potential for technical problems

When getting ready to utilize PowerPoint for a presentation, there are a number of things that might come into play, which means that it could happen at any moment. In the midst of your presentation, your computer could encounter a glitch, you might get an update just before you start, or you might experience a power loss just before you start.

The difficulty with connecting is quite persistent; do you use an adapter, HDMI, or VGA connectivity? PowerPoint also has modifications that are specific to your machine, such as typefaces or videos, which you may use. In the event that you do not embed them or place them in a folder alongside the presentation, they will not be able to operate on the computer of another individual.

2. Death-Predisposing PowerPoint

Due to the fact that PowerPoint presentations are often used in academic settings, corporate meetings, and conferences, the audience that you are addressing has previously seen a great deal of presentations that came before yours.

In the event that you fail to quickly capture the attention of your audience by the manner in which you present or the appearance of your presentation, they will get disinterested and will not pay attention to what you have to say. You should make sure that you dedicate a sufficient amount of effort to the creation of your PowerPoint presentation; a compelling speech will assist in the success of your presentation.

3. Presenters rely too much on their slides

You can find yourself reading from the slides on occasion if you are so busy with generating the slides that you neglect to make preparations for delivering the presentation. This might happen if you are too involved with creating the slides. As a result of the fact that they were able to see the presentation on their own, the audience want to hear more from the speaker than what was shown on the slides.

4. Based on the slides

If you spend an excessive amount of time planning your presentation and adding a large amount of content on your slides, you will have a restricted amount of time to have a conversation with the audience. In the course of the presentation, you depend more on the slides, which minimizes the amount of time you have to communicate directly with the audience. Your audience will perceive that you are not engaged in the topic that you are talking if you continue to behave in this manner, which is detrimental to the audience.

5. Technical Problems

It’s possible that you’ll want assistance in preparing your presentation on your own computer and presenting it using the computer of another person. For example, if you use typefaces that are not often used in slides, but they are not available on another computer, then your presentation will not have an attractive appearance.

There is also the possibility that you may encounter difficulties with HDMI cables, VGA cards, or projector connection issues, such as adapter issues. If you need more information in order to connect your laptop to a projector, then you will face another problem.

Read also: Features of Micrososft PowerPoint. (Lession-5)

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